geeky artist librarian

CRS-SubjectHeadingAssignment

Page history last edited by Starrlett 3 yrs ago

CRS Process

CRS Subject-Heading Assignment

Starr Hoffman

10.11.06

The Librarian for Digital Collections, Government Documents is responsible for assigning subject headings to CRS report records, before they are uploaded to the UNT server.

also see:

* CRS Process

* CRS Workflow

* CRS Overview (dpu wiki)

* CRS Workflow (dpu wiki)

Basic Method

open P:\CRS Project\template.xls
copy to a dated file (example: 20061009.xls)
look at column G for report filenames
- hide columns A-F and H-R to view only columns G (filename) and S+ (top terms / subject terms)
find reports in P:\CRS Project\
- go to appropriate year folder
- scroll through filenames
open reports
use title, summary, intro to obtain subject
log into LIV to obtain subject heading terms
enter terms into spreadsheet
when finished with a batch (end of the week):
- save
- send to Kurt for upload
- copy and paste completed records into crs_data.xls

Faster Method

open P:\CRS Project\template.xls
copy to a dated file (example: 20061009.xls)
look at column G for report filenames
- hide columns A-F and H-R to view only columns G (filename) and S+ (top terms / subject terms)
- __copy filename__
find reports in P:\CRS Project\
- __right-click on appropriate year of CRS folder__
- __select "search"__
- __paste filename into search field__
- __open report from search window__
  - __leave search window open for next document__
use title, summary, intro to obtain subject
log into LIV to obtain subject heading terms
enter terms into spreadsheet
- __close report when finished, but not acrobat reader__
when finished with a batch (end of the week):
- save
- send to Kurt for upload
- copy and paste completed records into crs_data.xls