GODORT Publications Committee Meeting

January 13, 2008

Crowne Plaza: Senate

welcome, introductions

Old Business

approval of minutes from Annual

DttP update

• a lot of submissions for docs 2.0 (some going online as a supplement)
• a lot of submissions for the cover contest--will be putting these up on the GODORT wiki
• came in under budget this year (advertising cheaper than expected)
• trying to promote DttP outside of GODORT
• contributions from a number of library schools
• DttP packet: ALA copyright forms, spark (sp?) addendum
  • authors would be able to post stories after publication, and open access archives as well (six month embargo)
• Meta-press
  • hosted on ALA's site (already hosting TechSource)
  • could make DttP available to institutional subscribers
  • IP authentication
  • MP provides XML files
  • can purchase a single article for about $3
  • can create post-prints for authors (prints of just that article
  • still looking several questions and the Meta-press proposal
  • downloads of articles from DttP through a database (journal aggregator); small amount (like 15%) fee
• DttP has right of first refusal on printing GODORT presentations
• five years of DttP content sitting behind the firewall for GODORT members
  • proposal: move everything except the last two issues out for public consumption
    • this would agree with Wilson's policy of grabbing issues except the last two
  • this will need to be discussed in Steering
  • would need to work on where it goes on the GODORT website
    • about 16 issues, maybe move to another page
  • current archive is on the Stanford site; current ones are on the GODORT site--maybe we should keep this the same way to get around the firewall issue
    • Stanford site provides full-text searching
    • maybe still keep archived copies on the GODORT site
    • put note at the top of the page that says "for non-GODORT members, all but the last two issues (and the gap) are available on the Stanford site."
  • need a six-month resolution taken to Steering: move that all but last two issues be made freely available to the public

Notable Documents Update

• two handouts
• in June, Jim will send a list of titles and URLs to Andrea for use as cover of DttP (issue 4)
• suggestion from James Jacobs: page on GODORT website that shows all submissions?
  • maybe next year
• at Annual, Jim will need to select three new panel members
• need to write a letter of thanks to Linda for her great job on this

Occasional Papers

• it passed in Steering I
  • concerns in Steering: will Chair and Chair-elect, as team members on this, necessarily have editorial content
  • suggested coming back to the issue in 2+ years (in Steering)
• publicity: where to post
• needs to be added to the PPM
  • submit for Annual
• remove some of the "format" section (c, d, and e)

Book update and publicity

• "Managing Electronic Goverment Information in Libraries"
• asked GODORT treasurer if there are funds available for publicity
  • need possible publicity ideas before treasurer can commit funds (ideas from Pub. Com. and then from Steering)
  • Roscuso (sp?), endowment and long-term 5-year campaign
  • GODORT website, GovDoc-L
  • more subject-specific areas like reference and info literacy, cataloging groups (within ALA and outside)
  • promoting to public libraries: PLA
  • can GODORT get an Amazon account and link it on our website for purchase
  • send it to the state libraries: Regional-L and ask them to re-post to their state lists
  • also FDLP-L (ask Ric Davis)
  • create a one-page flyer for us to distribute on the state level
  • quarter-page filler ad in DttP

Serial Set book proposal

• Donna read report about book she and Aimee Quinn have been working on
• looked at revising content in order to more closely align with publishers' categories of books
• revised outline from the review of John Phillips and August Imholtz
• asking for comments and approval to procede with Readex as possible publisher
  • would no longer be a GODORT publication
  • is the goal to make this information available in the best possible way? Or to create GODORT publication?
• book would be provided free for Readex Serial Set subscribers, and availalbe for sale to all others
• there may be room for two publications, but again there was no jump on the previous book proposal
• see handouts: report and new proposed outline
• since Aimee isn't present to comment on what she and Donna want the book to be, Donna will discuss this with her later
• then Barb will present this to the committee online and we'll have a virtual vote

New Business

DttP editor term running out

• looking at position description (from 2005)
• need to have this person in place by Midwinter 2009 (term is issue #2 is 2009)
• post the ad in GovDoc-L, take to conferences, word of mouth, on GODORT website, Chair received applications, committee decides who to call for interview
  • interview at Annual or at Midwinter (just make the decision before end of MW)
• must be or become a member of GODORT to be DttP editor
• need to add to duties: regular reporting on DttP revenue and expenditures (Andrea does it, but it's not currently required)
• also change to: "a team-based model" for management (rather than single editor model), because it's nearly impossible to do when you have a full-time job
  • does this require a PPM change (to approve an entire team), or just at the interview see a plan the candidate proposes for their team (already have names)--the editor is approvied then based partially on their team, but the team itself is not approved or not
  • perhaps "applications should include information about selected team," etc. -- provide a CV for each proposed team member
  • perhaps add to requirements: understand issues pertained to publicity; but Andrea didn't have this background when she started
• removing "demonstrated" from requirement on familiarity with govdocs
• not quite as much time committment as chair of GODORT, but a lot; 80 hours per DttP issue versus close to 50% of your FT job time
• web administrator (or anyone else) can't manipulate the DttP files behind ALA's firewall
• Barb will send the revised version of the position description out to Pub. Committee for review (after MW)

consideration of Google Group for communication management

• James Jacobs discuss this possibility: he's set up a group, but we haven't switched over to it yet
• easy way to track our communication; it's archived
• it's been made private
• can upload documents; good way to distribute and edit agendas, proposals, etc.
• privacy concerns about longevity of archive, as it concerns personnel issues, CVs, etc.
• James will send out a link to the group so everyone can try it out; also send some basic information about it