GODORT Steering I

ALA Midwinter

Friday, January 11, 2008

Crowne Plaza Senate Room

(welcome and introductions)

minutes submission

discussion of minutes submission; welcome to use the traditional method or the Google documents version that Jill has distributed.

report of the chair on activities since the Annual conference

(brief)

worthwhile perhaps to save the chair updates to the "communications from the chair" page on the website--but perhaps are already online within the minutes? ****

budget (treasurer's report)

-- see handouts (2)

want to start posting (securely) these budget reports on the website ****

GODORT councilor

several resolutions in the works

task force reports...

committee reports...

• awards: one of the two GODORT Emerging Leaders candidates made it; need a different deadline to request letters
• bylaws/org: voting on new chapters to PPM
• cataloging: ...
• conference: hotel choice progress; outdoor meeting in Anaheim; just got catering estimate (location is free)--Chapman College Library; ALA membership booth--they will recraft it for Anaheim to arrange by function; 20-minute presentation about what GODORT is;
• development: pursue an auction again?
• education: discussion on instructional technology; competencies for gov. info professionals; migrating GODORT clearinghouse exchange to the GODORT wiki
• GITCO: update on FDsys
• legislation: confusion over room numbers for meetings; two resolutions
• membership: membership numbers are up; up 35% among students; membership survey now live--please remind other members to fill it out
• nominating: N/A (esther not present); looking for at least two candidates for each GODORT slot; five DLC candidate names have been passed on
• program: three programs for Anaheim; work with American PoliSci on presence at their conferences; programs/preconference ideas for Chicago 2009 are due during this conference--get those ideas to Cass in a short paragraph form with possible speakers--think about what you want people to take away from this event (8am Monday, DUE)
• publications: meeting Sunday at 8am; discussing occassional papers series; the new GovDoc book coming out in March; is there a place we want to designate the profits from this book to go? (will discuss at Pubs mtg); need DttP editor; looking at Google groups as a way to hold conversations
• rare & endangered: 17 people attended the Library Company tour this morning; David Bluth prepared a lot for it; ways to identify 1932 - 62 documents that are brittle for preservation/digitization ****
• schedule: (aimee is gone because of illness); Bill needs to know if equipment is not present or not working at meetings
• strategic planning commitee: will be looking at a timeline and documents; will be using data from the membership survey

comments from Larry Romans

-- ALA executive board liaison; strong GODORT presence at legislative discussion; need to approach ALA that GODORT should be involved in any ALA matters related to government, govinfo, or legislation; ALA membership numbers didn't have a large decrease as predicted due to ALA dues increase; ALA website redesign addresses many of the flaws with the old design--look of tha page will be available at a kiosk near the exhibits ****

conference housing and registration--problem with waitlists on the first and second day--ALA has increased the number of reservations available for Thursday night; next midwinter you won't be able to get housing until you register (how does that affect bundling registration?); also, bundling makes gfetting reimbursed more difficult--need split bills to submit at different times; discussion of virtual membership; discussion of graduated dues

old business

• proposal to create occassional papers series: to be distributed electronically; Pubs. is working on this; studied first in Jan 2002; different types of publications from DttP and membership/publication could act as an apprenticeship to working on DttP; unlike DttP this publication on the website will be freely available for the public (to non-members); copyright question--these will be easily printable and thus should be copyright protected in some way; discussion of choice of skilled editors for this project; short embargo might add value for GODORT but keep publicity; creative commons might be something to look into; VOTE: approved (details to be worked out by Pubs.)

new business

• ALA resolution on opening e-lists (to be discussed in Membership)
• responding to ALA's official position
• minutes distribution: use of paper during Annual: minutes dubmission form--Val will send the URL to Steering; how do the members want that information distributed; maybe displau minutes in meeting rooms on a projector (reduce costs and paper, without requiring members to bring laptops); what about the Archival nature of the documents

adjourned