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FFmanualcontent

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'What's the new Friday Frags?' The new Friday Frags uses the Plone CMS, just like our new library website. This was chosen because most library employees are familiar with using this CMS, and it also creates a cohesive, professional look. Friday Frags stories will still be emailed out on a weekly basis, and will appear in the body text of the email, instead of in an attachment. The Content Liaison for each department will submit stories and events to Friday Frags each week, by logging into the CMS. This page provides step-by-step instructions on that process, a glossary, and a FAQ.

 

'If you have any questions', please feel free to contact one of the Friday Frags administrators:

*Starr Hoffman, 565-4150, starr.hoffman@unt.edu

*Lilly Ramin, 565-3981, lramin@library.unt.edu

*Shaun Seibel, 369-7200, sseibel@library.unt.edu

 

= Tutorial =

NOTE: add content, screenshots, and a list of keywords/departments for the handout.

 

== Logging into Friday Frags ==

Note: You 'don't have to log in to read Friday Frags,' only to add events or news announcements.

*'To log in, click here: https://intranet.library.unt.edu/FridayFrags/2007/'

*Sign in using your Novell/LDAP username and password (what you sign in to Groupwise with).

 

== Adding a News Announcement ==

CHECK THIS CONTENT

 

What is a news announcement? LINK TO GLOSSARY

 

  1. Log in to the Friday Frags website at https://intranet.library.unt.edu/FridayFrags

#To submit a news announcement, first select the appropriate month (select the current month and week). You can also enter stories weeks in advance, if you wish--just be sure to select the month/week for which you'd like that story published.

#Click the 'Add item' tab in the upper-right hand corner of the page and select 'News Announcement.'

#Within the editing field of the News page, you should see the following icon: [[Image:Required Icon.gif]]. Any textboxes or fields highlighted with this icon are required fields. In order to save the document, you must put something in each of the required items.

##Title: Enter the title of your story. (Like the library website CMS, this title will also appear in the story's URL (link).)

##Teaser: Enter a short summary of the story. This will appear in the emailed version of Friday Frags (which will link to the full story). You can use rich text formatting, like bold and italics, in this field.

##Description (optional): Another field where you can write a brief description of the story. This field will probably not be used very often.

##Body: This is where you'll write (or copy/paste) the story itself.

##Keyword: Select one or more keywords that best describe the news announcement. You can also add keywords to the right (they will work as search terms, but will not be added to the main keyword list on the left).

##Department: select 1) the department for which you are submitting the story, and/or 2) the department(s) involved in the story. You may select more than one.

##Image: You may upload an image that suits your story, or you may select a "stock image" from the H:\ ENTER HERE

##Related Resources: ENTER HERE

##ANYTHING ELSE I FORGOT?

#After you've finished filling in all the necessary information, click save.

#One last step . . . in the 'State' tab, select 'Submit'. This submits your event for review and final revisions before being published to the Friday Frags platform.

 

== Adding an Event Announcement ==

What is an event announcement? LINK TO GLOSSARY

CHECK THIS CONTENT --ADD MORE DETAIL FOR EACH FIELD

 

  1. Log in to the Friday Frags website at https://intranet.library.unt.edu/FridayFrags

#To submit an event announcement, first select the appropriate month. Select the current month (and week) if the event is happening soon. Otherwise, choose whichever month you deem correct.

#If available, select the week of the month that you wish to submit your event for.

#Click the 'Add item' tab in the upper-right hand corner of the page and select 'Event Announcement.'

#Within the editing field of the Events page, you should see the following icon: [[Image:Required Icon.gif]]. Any textboxes or fields highlighted with this icon are required fields. In order to save the document, you must put something in each of the required items.

#After you've finished filling in all the necessary information, click save.

#One last step . . . in the 'State' tab, select 'Submit'. This submits your event for review and final revisions before being published to the Friday Frags platform.

 

= Glossary =

  • 'CMS': content management system (we are currently using Plone, which is the specific CMS that is used for the UNT Libraries website)
  • 'content type': this refers to the three kinds of content that can be entered in Friday Frags:
    • 'administrative note': required reading; this is only created by someone in the Administrative Office.
    • 'news announcement': an update, story, news, or anything else that is not an event.
    • 'event announcement': something that has a date, time, and location.
  • 'state': status of an item. States are "published" and "public draft." To un-publish an item, users can
  • 'keywords': Keywords describe an event or news announcement.

:See the list here: [Friday Frags Keywords]

  • 'departments': When creating an event or news announcement, select the department that you work in. If the event or news announcement involves more than one department, you may select multiple departments.

:See the list here: [Friday Frags Departments]

 

= F.A.Q. =

 

== How do I use the new Friday Frags? ==

The new Friday Frags is a website... MORE CONTENT HERE ABOUT FF.

 

*'If you are a Content Liaison':

Follow the tutorial instructions to log into the Friday Frags CMS.

You will submit news announcements and events for approval, and they will be published (and then delivered through email) each Friday.

**Each Friday, you'll be emailed a Friday Frags message. You can read story descriptions in the email itself; these will be linked to the whole stories on the Friday Frags website. (You will not have to log in to read stories.)

*'If you are not a Content Liaison':

Email your story to your department's Content Liaison. If your Content Liaison is unavailable, email your story to one of the Friday Frags administrators (Starr Hoffman, Lilly Ramin, Shaun Seibel).

Each Friday, you'll be emailed a Friday Frags message. You can read story descriptions in the email itself; these will be linked to the whole stories on the Friday Frags website. (You will not have to log in to read stories.)

 

== How do I add an event? ==

See the [tutorial above].

 

== How do I add a news announcement? ==

See the [tutorial above].

 

== How do I attach images? ==

There are two ways to include images in a Friday Frags news announcement or event:

*use one of the "stock images" that are available on H:\ 'ENTER HERE'

*attach your own image (such as a logo or photograph)

*NOTE: please do not use clipart; if you need an image for a news announcement or event, please check the stock images instead of uploading a clipart image.

 

You can add images to both news announcements and events by clicking the 'ENTER HERE' (with screenshot?)

 

NOTE: Images will be automatically resized after they are uploaded.

 

== Other Questions ==

'Q:' What do I do if I made an event (or news announcement) in the wrong month (folder).. do I have to redo it?

 

'A:' No, you can copy it to the correct folder:

*Go to ACTIONS

*Choose CUT

*Then PASTE into the correct month

*After you've pasted the story, the original version will no longer appear (it has been cut).

 

'Q:' How do I copy and paste content into an event or a news announcement?

 

'A:' Copy and paste the text, then select "normal" for the style... MORE HERE ABOUT THIS TOPIC. Also include saving and uploading an embedded image, if they've received a MS Word file.

 

'Q:' What if none of the keywords are relevant to my event or news announcement? Can I add new keywords (not already in the list)?

 

'A:' ANSWER HERE about adding keywords (and how they are not automatically added to the list).

 

= [Friday Frags Documentation] =

*[Friday Frags Guidelines]

*[Workflow and Timeline]

*[Roles and Responsibilities]

*[Training]

*[Action Plan]

*Notes on the [Friday_Frags_Redesign_Work_Group]

 

[Category:CommitteesWorkgroups]

[Category: Friday Frags]

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