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NORDOCS_Spring2008

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NORDOCS Spring 2008 Meeting

05.08.2008

 

9:30 - 10:00, Refreshments & Meet/Greet

 

10:00 - 11:30, Meeting

  • Suzanne Sears, UNT (Univ. of North Texas)
    • welcome to UNT and Research Park
  • Tom Lindsay, NORDOCS Chair, UTA (Univ. of Texas at Arlington)
    • welcome, let's update on our libraries, etc.

 

Library Updates

  • Susan Humphrey, Navarro College
    • her library director's contract was not renewed
    • not much else going on at her library
  • Brenda Mahar, UTD (Univ. of Texas at Dallas)
    • budget is still flat, so couldn't attend FDLP spring meeting
    • physically located in Tech Services Dept.
    • lost two tech services positions
    • hired new webmaster
    • went to TLA for one day, cataloging session
    • preparing for item selection update period, want to add more electronic documents
  • Charlotte Baugh, Dallas Public
    • two or three weeks from going live with new ILS
    • lost their patent librarian
    • hiring freeze may be imminent
  • Ellen Simmons, HSU (Hardin-Simmons)
    • will be attending Interagency
    • now active in GODORT (Legislation) and attended ALA Midwinter
    • not much change at the library
    • all of the library has space issues; consulting group is coming in to find their needs
    • at ACU, their administration is cutting down their docs collection
      • changed docs librarian title (Laura Baker) to emerging technologies librarian (and dismissed assistant)
      • at the end of June, the ET librarian will be the only person processing documents
  • Starr Hoffman, UNT
    • attending Interagency
    • TLA GODORT: program/preconference for 2009 in Houston is being planned
  • Clarice Luce, UNT
    • retiring at the end of the month
  • Melissa Fairfield, TCU (Texas Christian)
    • new to documents
    • will also be attending Interagency
  • Susan Black, Longview Public
    • not too many changes
    • more of her time is being taken up with non-Gov Docs stuff
    • some weeding
  • Suzanne Sears, UNT
    • currently have a lot of support
    • one new fulltime staff member
    • Suzanne/Starr moving off the reference desk to do more outreach
      • collaborative project to provide docs support to Denton Public Libraries
    • Dean and Suzanne are each making responses to the FDLP/GPO regionals survey
  • Julia Stewart, SMU (Southern Methodist)
    • been working on a weeding project
      • trying to concentrate collection to support the curriculum
    • lost one support person
    • have an attractive area, but need to get more people into it
    • trying to promote the collection more
    • also signed up for Interagency
    • would like to host NORDOCS meeting next spring, perhaps
  • Tom Rohrig, Texas Tech
    • agreed with Suzanne's comment that the old on-site inspections were helpful
    • staff is still catching up on processing/requests
    • updating contact lists to communicate with selectives
    • will be providing official letters acknowledging discards, etc.
    • Suzanne commented that the presentation Tom sent out could maybe be a basis for some virtual training
    • Tom said maybe we could use OPAL for that
    • looking at off-site storage
      • director wants 20% of collection moved into storage
      • doing Circulation studies in preparation
    • since January, no librarians are working reference desk (nights/weekends?)
      • actually seen rise in documents questions since this time
    • law library has Digitized Serial Set; hoping to get wider library access to that
  • Chris Brady, Baylor Law Library
    • been at Baylor for almost a year
    • cleared the backlog that he inherited (in January)
    • very small selection (about 5%): focus on law and congressional
      • would like to revisit their selection rate
  • Sinai Wood, Baylor Library
    • Lexis Serial Set and Congressional Hearings (with law library)
    • folded dept. into reference dept. (had to move part of collection)
      • raised documents profile, more involved
    • looking at space issues
  • Tom Lindsay, UTA
    • been weeding since 1997 and will probably do so until he retires
    • has database/spreadsheet of 30,000 documents that he uses as a weeding list, includes classification numbers
      • happy to send copies of the list to anyone who's interested
      • selection rate around 52%
    • uses DDM2 quite a bit
    • wrote a draft collection development policy
    • wrote some LibGuides on documents-related areas
    • started a blog where he's posting notable items related to current events, etc.
    • in Reference, did a one-week time-log: 23% spent in email, only 8% as liaison to campus depts.
      • as a results, Tom's trying to send less email and use the blog as his information "push" resource
      • setting up rules to direct auto-messages like IT updates, etc.

 

General Comments

    • Julia mentioned book on gov doc librarianship
      • "Government Documents Librarianship" by Lisa A. Ennis, ISBN 978-1-57387-270-6
      • gives a good sense of your role
      • talks a lot about what to do, procedure, etc.--good beginner's guide
    • Julia: personal goal to make a display for the presidential election
      • provide some kind of program related to this
      • bringing attention to the collection is the important part
    • Ellen's also doing something on the election

 

Conference Reports

  • FDLP Spring 2008
    • GPO provided spiral-bound proceedings of the meeting
      • DLC page has a lot of this online
      • already set meeting dates/places for fall and spring meetings
        • Oct 20 - 22, 2008: Doubletree in Arlington
        • April ?: Hyatt Regency in Tampa, FL
    • not many people have submitted ideas for OPAL presentations to GPO
      • ideas thus far: may have one on DDM2, patents, Browse Topics (how to contribute), Browse Topics (how to use it)
      • let Suzanne know if there's a topic you'd like to see presented
        • maybe a good way to use DDM2 to weed, since that topic came up a lot today
    • discussion on the Public Access Assessments
      • taking your answers to the Biennial Survey and your library webpage, to determine if you need a site visit
      • you can also request a site visit at any time
        • you can email someone at GPO beforehand and request that they mention specific things to your director
        • Tom mentioned that this has always been a positive experience for him
    • GPO wants to do more collaborative efforts
      • small group discussions
      • small libraries are interested, but too small to do it alone
      • John Shuler's Gov Info Online project is a good model: his library is the interface with GPO, but he is also partnering with several other libraries
    • regionals discussion
      • Joint Committee on Printing asked GPO for report by June 1
      • we need to discuss that more; GPO needs more comments
      • Coby Condrey and Cathy Hartman's discussion about the issue on the list-serv (TLA GODORT)
      • Ellen asked how can we best send comments to GPO
        • such an important job that regionals have, but how can it get done?
        • what is important for the JCP to hear?
      • Suzanne: constructive comments are good: provide a solution
        • she hears all the gripes, and wonders if JCP will only hear "this isn't working" and then decide to do away with regionals altogether
      • Charlotte: one of Cathy's concerns was that we need to *not* reduce the number of regionals--we need as many as possible
        • on the other hand, Coby's comments were more practical, that we have limited resources and can't do all that's expected of us--she can see that point, too
        • she's thinking about at what point does the task get so big that it's specialized and broken down (several people)
        • by working as a team, we can help ensure that everything is taken care of
    • Tom L. discussed briefly concerns about more agency electronic databases being pulled
      • Suzanne said FDsys is supposed to help address this type of thing, but it won't be working with dynamic databases--it's the agency's call
      • Ellen: also wants to raise awareness that the government doesn't always let us know what is happening, that we are threatened by them closing informational doors (EPA, Ag., etc.)
      • in our response to the regional survey, we need to mention that
      • likes Suzanne's idea about providing positive feedback
      • likes Charlotte's idea of specializing and breaking up tasks
    • Suzanne: electronic depositories was an idea brought up by Cathy
      • Charlotte: one problem with that is that it breaks up the information--when we're answering questions, we don't care what format it's in, it's the content that we're looking for
      • Suzanne: there was talk at FDLP 4 or 5 years ago about pushing content out form FDsys to house on local library servers (push what you selected)
        • server space is much cheaper than shelf space, so this shouldn't be a major issue
        • but she hasn't heard that idea mentioned again lately
        • this ought to be done with at least 10 regionals in different areas of the country (similar to LOCKSS) to protect it
    • Tom R.: 1970's idea of regional-selective
      • like that idea by population density
      • having it by state, administratively might work better, though
      • between states, if there are good relations, could work
      • informally, Tech and UNM deans have been discussing this
      • New Mexico also discussing shared regional status
      • he sees it important to keep many regionals
    • Ellen: what do the regionals need?
      • are they short-staffed? how can our comments show what types of support they need?
      • Tom R.: number one, from his standpoint, need system support (distributed regional system)
        • flexibility to meet the changing nature of information; past idea of super-regionals
        • Suzanne doesn't see how only 10 super-regionals could do the amount of things they need to do
          • OK has a manageable number, and they get things done
          • CA only has one regional for over 100 selective libraries
          • the system does work if it's in a manageable way
          • TX is way more geographically spread than OK, which is a problem there
    • Charlotte: so it's management and support that's more of an issue than shelf space?
      • Tom R. says yes, and also funding or consultants are also needed
      • Ellen: it could help to get more people to step up to be regionals if they get funding/support
      • Suzanne: that's exactly why there are so few public libraries in the depository program, because they want money to balance out the work being done (the prestige isn't enough for public libraries)
      • Tom R.: they discussed that idea of providing "carrots" some years ago
      • Suzanne: public libraries need to be able to financially justify the status to their directors
        • for larger states to be limited to two regionals is ludicrous; need to be able to visit their selectives regularly and help new librarians
      • Ellen: would some of these changes call for changes in Title 44?
        • Suzanne: yes, thinks that Title 44 specifies two regionals per state
          • that's where population density could be helpful
      • Charlotte: interesting that GPO titled it "A Time for Change"
        • looks like GPO is already of the mindset that they'll be proposing a change
        • Suzanne: looks like because of selectives complaints, GPO has been looking to do away with regionals
        • the basic structure is good, but there are management issues and new regional librarians who weren't trained and don't know what to do
        • needs to be some standardization and agreement on duties, and provide training or hands-on experience with an experienced regional librarian
        • need a manageable number of selectives under regionals
        • think the regionals are the safeguard to keep selectives in the program, because they can talk to library directors about the realities of dropping out of the program
          • Charlotte: I agree on the training, and they need a strong support network
          • Tom R.: Tx-fed has been an excellent means within TX; there is a regionals list-serv
            • meeting like this is really helpful
          • Suzanne: meeting virtually is a good method, too, to pull the state groups together
            • MetroDocs in OK also interested in collaborative training (see handouts for two events)
            • virtual training mentioned again; if we record them, they'll be available for regionals to give to new depository librarians to help them learn

 

Next Meeting

  • Chris Brady is Secretary, so that makes him Chair-Elect (he'll be next Chair)
  • fall meeting?
    • November 6th, 2008
    • at Baylor
  • need to elect Secretary to take minutes, send out note: Brenda Mahar volunteered

 

(11:30 - 1:00, LUNCH)

 

1:00 - 2:00, Webpage Training

 

2:00 - 2:30, Intro to UNT's Digital Collections

 

3:00 - 3:30, Tour of UNT Library Digital Projects Lab

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