UNT-L Publications Workgroup

Meeting Minutes

02.25.2008

Members

• Ellen Truax
• Jean Harden
• Frances May (not present)
• Michelle Mears
• Shaun Seibel
• Nancy Viens
• Beth Avery, co-chair
• Starr Hoffman, co-chair

New Business

Workgroup Charter

• needs to be rewritten
  • Beth will do this

Newsletter

• spring edition needs to be written
• newsletter distribution needs to be evaluated
  • ask LAN for the number of hits on past newsletter pages
    • Shaun will ask LAN about this
  • length has been an issue (16 - 20 pages)
  • Friday Frags style? (headlines with teasers, linked to full stories)
  • still a question of distribution
    • is it being read?
    • is it findable?
  • intended audience = faculty
    • much of the content seems too long or not oriented toward faculty
  • reevaluate our objectives for the newsletter
    • perhaps audience should be faculty, staff, and administration?

Faculty Guide

• we'll evaluate this next year (2009)

Staff Handbook

• most recent copy is 2000
• copy on the shared staff directory
• now also available through the start menu (LAN added this week)
• would be nice to have a glossary of terms; helpful for new staff
  • "purchase" vs. "supply," etc.
• shouldn't be duplicating university-wide policy, but should point to it (less updating needed)
• could now live on the wiki
  • easier to find
  • easier to update
• should be used as a new employee training manual
• distinguish between department and library rules/policies, and laws, etc.
• Michelle, Susan Paz, and Beth will work on the handbook

Style Guide

• Web Content Group formed a subcommittee:
  • Web Content Style Guide Group
• they're interested in a co-meeting with us to make these decisions
  • also, Shaun and Michelle are on that sub-committee and will represent us if needed
• provide general guidelines for spellings, etc.

Action Items

• Beth will re-write workgroup charter
• Shaun will ask LAN for the number of hits on the past newsletter pages
• Michelle, Susan Paz, and Beth will evaluate the staff handbook
• next meeting, perhaps: meet with Web Content Style Guide Subcommittee
• put the webpage login under the start-up menu? ask MMDL about this