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UNT-L CMS Training




Contents Tab

  • lots of folders
  • also some objects (anything that isn't a folder)
  • contents tab shows what is in any particular folder
  • can order items up and down (how they appear in lists)
  • published, unpublished, state, etc.
    • published and locked are the only states viewable to the public
    • batch publish with "change state"
      • this works, even though you get an error message each time afterward


Edit Tab

  • what you're looking at (folder, object, etc.) affects what you see in the "edit" tab
  • where you make changes


Properties Tab

  • metadata, essentially
  • dates, creator, keywords, etc. (information about the object)
  • changes according to the object or folder type


Other Options

  • "add" option (entry page, link, folder, etc.)
  • remember to first make the title a short, usable URL
    • you can edit it to a longer one later
  • normal word-processing edit options in the "body" area
    • fonts and colors are specified by the system
  • "related items" for connecting to similar pages on the UNT-L website
  • in order to add an image into the "body" area, it already must be uploaded to the CMS (exist in the database)
  • you can link to something that is not published (it's allowed by the system), but those outside the university will get an error message
  • strongly recommend that tables are only used for numeric, tabular data, not for formatting
  • anchors: jump to specific places on the webpage
    • it uses the styles to make the jumps (doesn't use HTML like the anchors in Dreamweaver, etc.)
    • jump to heading, subheading, etc.
    • "manage anchors" lets you choose specific anchors to jump to (instead of all that use that style)
    • can create a table of contents for these anchors at the top of the page



  • defaults are various folder views: shows all items in that folder, with various formatting options
  • for other display options for folders, choose "select a content item as default view"


When You've Lost a Page


Entry Pages

  • only item that enables you to display a picture in a list
    • most units have extry pages for the home page
    • special collections and exhibits all have entry pages
  • add keywords (using Properties tab) to these entry pages to be sure they are displayed in, for instance, "digital collections"


Location Pages

  • for building locations, maps, etc.


Hours Page/Folder

  • don't duplicate it elsewhere; link to it from other areas of your unit's pages, if necessary
  • only one place that you'll have to change hours on each semester/holiday, etc.



  • only thing you can add is a FA Question
  • should be short (both question and answer)
  • FAQs are drawn from all units into the Main FAQ Page...
    • ordered by category, BUT:
    • in order for questions to appear there, they must use "keywords" on the "properties" tab
    • Main FAQ Page uses categories to search for keywords: lists results



  • teaser: tagline (small amount of info)
  • after publishing, must set to "global permission" in order for it to appear on the library homepage
    • manual process by Kristen


Job Posting

  • there's a lot of helpful explanation for each text field
  • add keywords based on job function (applicants can search based on job function)


How to Upload Images

  • there is a big tutorial on how and when to use images
  • make sure they are only as BIG and as HIGH RESOLUTION as is absolutely necessary
  • large/hi-res images are a drain on the system
  • from your unit homepage, go to the contents tab
    • there is an "assets" folder
    • one subfolder for images, and one for PDFs (if need one for generic files, add a new folder)
    • if you have a lot of images for one event/etc., you might want to add a specific folder for it
    • easier on the system to have more subfolders to subdivide and organize content
    • adding a file is pretty straightforward
      • "browse" takes you to your computer
    • anything you upload exists in a draft state; if you don't publish, it can't be seen

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