UNT-L CMS Training

Rights

lots of folders
also some objects (anything that isn't a folder)
contents tab shows what is in any particular folder
can order items up and down (how they appear in lists)
published, unpublished, state, etc.
- published and locked are the only states viewable to the public
- batch publish with "change state"
  - this works, even though you get an error message each time afterward

what you're looking at (folder, object, etc.) affects what you see in the "edit" tab
where you make changes

"add" option (entry page, link, folder, etc.)
remember to first make the title a short, usable URL
- you can edit it to a longer one later
normal word-processing edit options in the "body" area
- fonts and colors are specified by the system
"related items" for connecting to similar pages on the UNT-L website
in order to add an image into the "body" area, it already must be uploaded to the CMS (exist in the database)
you can link to something that is not published (it's allowed by the system), but those outside the university will get an error message
strongly recommend that tables are only used for numeric, tabular data, not for formatting
anchors: jump to specific places on the webpage
- it uses the styles to make the jumps (doesn't use HTML like the anchors in Dreamweaver, etc.)
- jump to heading, subheading, etc.
- "manage anchors" lets you choose specific anchors to jump to (instead of all that use that style)
- can create a table of contents for these anchors at the top of the page

defaults are various folder views: shows all items in that folder, with various formatting options
for other display options for folders, choose "select a content item as default view"

click on your name on top right
- https://web2edit.library.unt.edu/author/Shoffman
will display all pages you've created

only item that enables you to display a picture in a list
- most units have extry pages for the home page
- special collections and exhibits all have entry pages
add keywords (using Properties tab) to these entry pages to be sure they are displayed in, for instance, "digital collections"

don't duplicate it elsewhere; link to it from other areas of your unit's pages, if necessary
only one place that you'll have to change hours on each semester/holiday, etc.

only thing you can add is a FA Question
should be short (both question and answer)
FAQs are drawn from all units into the Main FAQ Page...
- ordered by category, BUT:
- in order for questions to appear there, they must use "keywords" on the "properties" tab
- Main FAQ Page uses categories to search for keywords: lists results

teaser: tagline (small amount of info)
after publishing, must set to "global permission" in order for it to appear on the library homepage
- manual process by Kristen

there's a lot of helpful explanation for each text field
add keywords based on job function (applicants can search based on job function)

there is a big tutorial on how and when to use images
make sure they are only as BIG and as HIGH RESOLUTION as is absolutely necessary
large/hi-res images are a drain on the system
from your unit homepage, go to the contents tab
- there is an "assets" folder
- one subfolder for images, and one for PDFs (if need one for generic files, add a new folder)
- if you have a lot of images for one event/etc., you might want to add a specific folder for it
- easier on the system to have more subfolders to subdivide and organize content
- adding a file is pretty straightforward
  - "browse" takes you to your computer
- anything you upload exists in a draft state; if you don't publish, it can't be seen